DREAMS LANDING CONDOMINIUM BOARD MINUTES

Christine Alvey

Jean Morrow

James Morrow

Bernadette Benik

Nancy Pohmer

Tim Pohmer

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CALL TO ORDER: The meeting was called to order at 7:00 PM.

MINUTES:

Upon motion, the minutes of the April 27, 2004 meeting were approved as submitted.

NEXT BOARD MEETING: The next Board meeting will be held on Tuesday, July 27, 2004 at 7:00 PM.

ANNOUNCEMENTS[1]

Pam Cicetti, owner of 201, responded to the board’s announcement at the last meeting by expressing her interest in the vacant Board position. Pam submitted to the Board a brief biography which highlighted her professional background and her past experience involving condominium community living. Upon motion, Pam was unanimously voted to the Board. Her term will run until the end of this year.

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MANAGEMENT REPORT

Dennis Sesplankis announced that various concrete work projects are being undertaken throughout the community. The same contractor has been asked to submit a bid for repairs to the road leading to the sewage treatment plant.

Brodie has received a quote from our current trash removal contractor for various plans of increased service. Gutter Helmet has resumed work on correcting gutter installation on several buildings. A sewage back up problem affecting 605/606 was resolved. All residents are again reminded that is extremely important to prevent anything from entering the collection system which might cause a blockage. Brodie reported sending warning letters to owners involving three units concerning signs placed in windows contrary to the Dreams Landing rules.

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OWNERS’ ISSUES

The Board received a letter from an owner requesting Board approval for an exception to the Dreams Landing rules so as to allow the display of a real estate “For Sale”sign in a window. After discussion and upon motion the Board voted to deny the request by a vote of three to two.

A discussion followed concerning both the content of the existing Dreams Landing Rules and Regulations and also the current enforcement and fining procedures. The members agreed that the wording of the rules and regulations could be improved so as to be more clear and relevant. The Board will look into what would be necessary to make such improvements. As to fines, the current procedures call for fines calculated at $25 for the first violation, $50 for the second same violation and $100 for a third and all successive violations. For a continuing violation, each successive day is to be considered a separate offense. The Board agreed that the cumulative dollar amounts now in existence are unrealistic and probably would not be upheld if challenged in court. This is also the opinion of our management company president. Vicki agreed to draft a resolution for consideration at a future Board meeting whereby the fines would be modified to simply impose $25 per offense and $25 per day for a single continuing offense.

Tim Pohmer raised concerns involving the condition of the pool house doors, the flooring in the pool house bathrooms and the disrepair of the road to the sewage treatment plant.

It was noted that the lights in the 300 building laundry room have been left on continuously. Brodie will check to see that the timer on the light switch is functioning properly.

Roof shingles are missing on the 100 building. This probably is related to work cone by Gutter Helmet; Brodie will follow up.

Vicki reported recent flooding in the 900 building after recent rains. Brodie and the Board will monitor this and seek possible resolutions.

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COMMITTEE REPORTS

ARCHITECTURE COMMITTEE:

No report.

FITNESS CLUB:

No report.

GROUNDS:

Pam Cicetti has agreed to serve as Board liaison with the grounds committee. The Morrows submitted a letter asking about shrub trimming around the 1300 building and also issues with adjacent trees. Brodie advised that tree work is scheduled to be performed in the fall.

MARINA COMMITTEE:

Dennis Seymour noted that all slip occupancy fees have been paid, though some necessary documentation is still forthcoming.

PET COMMITTEE:

Brodie has issued a warning letter to an owner concerning complaints concerning pet waste being allowed to remain in the pet owner’s back yard. The letter advised that, should the offensive conditions repeat, enforcement procedures would be employed. The Board voted that the pet owner should be required to show cause to the Board why enforcement procedures should not be applied.

POOL:

Ray Turner will be away until late August. In his absence, Rusty Bergen will serve as pool manager. Bernadette Benik has agreed to coordinate private pool party requests and scheduling. Should one wish to schedule a pool party, please contact Bernadette. Any other pool issues should be addressed to Rusty.

SECURITY/PARKING:

Dennis Seymour reported of a second recent incident of a female resident being followed by an unknown individual into the community. Also, there was a recent resident report of suspicious individuals checking cars in the community, apparently looking to see if they were unlocked.

SEWER:

Vicki Lathom reported that a modified site plan has been sent from the county engineering consultant to the county. We are expecting a presentation of that plan sometime in the near future. The Board with the input of the community will then make a decision as to whether to accept the new proposal or to make a counter proposal.

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TREASURER’S REPORT

Stanley Gordon, CPA of Stanley Gordon & Associates, the independent auditor retained by the Board, presented his draft financial statements and auditor’s report for years ending 2002 and 2003. He explained that some adjustments may be appropriate for items more appropriately charged against reserves as opposed to the operating budget. He stated that, over all, the last fiscal year was a good one for Dreams Landing. Specifically, he cited that reserves were increased from the prior year. Mr. Gordon expects to have a final version of his report presented to us by next month. When it is, copies will be available to any owner through Brodie and may also be posted on our unofficial web site.

After Mr. Gordon’s presentation, the Board discussed a proposal from the firm of Miller & Dotson to perform a new study of the community financial reserves. The cost to the community would be $2,850.00 plus certain expenses. The last such reserve study was performed by a predecessor of the Miller & Dotson firm in 1995. After a discussion about what benefits might be derived from having the study performed a motion was made to commission the study. The motion was carried on a four to one vote.

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OLD BUSINESS

None other than matters contained elsewhere herein.

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NEW BUSINESS

Pam Cicetti volunteered to procure a new American flag for display on the community flag pole. The flag will be a ceremonial one having been previously flown atop the U.S. Capitol building.

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ADJOURNMENT: Upon motion, the meeting was adjourned at 9:55 PM.

Respectfully submitted,

Rusty Bergen, Secretary

[1] In order to accommodate Stanley Gordon, CPA, certain matters were addressed out of the normal order of business. Thus, the order in which matters are set forth in these Minutes do not necessarily correspond with the chronological order in which they occurred.