DREAMS LANDING
CONDOMINIUM BOARD MINUTES
BOARD
MEMBERS PRESENT:
Vicki
Lathom, President
Dennis
Seymour, Vice President
Ray
Turner, Treasurer
Rusty
Bergen, Secretary
MANAGEMENT
COMPANY REPRESENTATIVE PRESENT:
Dennis
Sesplankis, Regional Property Manager
OWNERS
PRESENT:
Christine
Alvey
Jean
Morrow
Christy
O’Hare
Steve
O’Hare
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CALL TO ORDER: The meeting was called to order at
MINUTES:
Upon motion, the minutes of the
NEXT BOARD MEETING: The next Board meeting will be held
on
Vicki Lathom reported that
Carl Truitt has left Brodie Management.
She also advised that Mark Cumberpatch has submitted his resignation
from the Dreams Landing Board of Directors.
The Board discussed the options of how to fill the vacancy thus created,
and Ray suggested that in the past an incumbent Board member would resign and
then be appointed by the Board to serve out the term of the departing
member. The purpose, to give the
community as a whole the opportunity to vote on the newest Board selected
member. It was agreed that Rusty Bergen
resign his Board position, and the Board then voted to appoint him to fill out
the vacant term.
This now leaves one vacancy
for the Board. Under the rules, the
Board will vote to appoint one to fill the position. Any owner interested in serving should make
their interest known to any member of the Board, or submit a letter to the
management agent (Brodie).
Following up on a matter
discussed at the last Board meeting, Dennis reported that a contractor hired by
Brodie has offered its opinion that the radon mitigation equipment installed in
a unit in the 1000 building was located in the only practical location
available. The Board had wanted to know
the feasibility of moving it to the rear of the building. Based on this report, the Board decided to
table the issue pending determination of the cost to mitigate the appearance of
the equipment.
It
was reported that there is a pipe outside of Unit 1304 which appears to be
missing a cover. It was suggested that
this is probably the water shut-off valve for that building. Further, it was suggested that the proper
tools needed to operate the various shut-off valves should be made available in
case of emergencies. Brodie will
investigate this situation.
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ARCHITECTURE
COMMITTEE:
No report.
FITNESS
CLUB:
No report.
GROUNDS:
Ray
Turner reported as temporary acting committee chair. He related that a meeting of interested
persons was held on April 13th with eight residents attending. At least two other residents had expressed
interest in participating but were not available to attend. At the meeting, it was agreed that the work
of the committee could be divided into three areas; mowing, watering and
landscaping (including trees). The
contract with Brickman specifies a fixed number of mowings and edging, so the
committee will monitor this. Pam Cicetti
has agreed to head the landscaping component.
She is performing an inventory of shrubs and flowers and will be
reporting back to the committee. Monica
Williams has again volunteered to head the watering team, and she has already
distributed sprinklers. There is a need
for a spigot in front of the 900 building; Brodie will address. There is $5,000 in the current budget for
replacement shrub plantings. The Board
voted to give the grounds committee authority to make timely plantings. Replacement landscaping is needed at the side
of 1001. Brodie will obtain advice from
an arborist as to what would be most appropriate along with a cost estimate.
Dennis
Seymour noted that slip occupancy forms are being distributed. These are to be completed and returned, along
with $150, to Dennis at 701. They are not to be sent to Brodie Management.
PET COMMITTEE:
No report.
POOL:
Ray
reported that the pool will open Saturday, May 22nd . The annual pool letter will be sent out
within the next few weeks. The pool deck
has been power cleaned at a price of $375.
It has been determined that it is not practical to make any major
bathroom repairs in the pool house until the fall.
SECURITY/PARKING:
Dennis
Seymour reported of a recent incident of a resident being followed by an
unknown individual into the community.
Rusty Bergen discussed that there are several vehicles being parked in
the community lots which do not display either parking stickers or signs in the
windshield identifying that the vehicle belongs to a guest of a specific
unit. The Board agreed that warning
notices should be used in such cases.
SEWER:
Vicki
Lathom reported about a recent on site meeting between members of the board and
Ron Hartman and Bruce Wright of
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Ray
reported that one unit is delinquent in condominium fees. Maintenance costs are still somewhat over
budget. Ray is looking to see if any of
these expenses should be more properly charged against reserves. Snow removal expenses are $1,500 over the
2004 budget. To date we have spent
$2,400 of $4,000 budgeted for sewage treatment maintenance. Otherwise, Ray reported that we currently are
just about on budget. It was discussed
that we are supposed to be billing various neighbors of the community for water
and trash collection. It appears that
this may not be happening. Brodie will
look into this.
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The
Board addressed the fact that real estate sale signs have been placed in two
unit windows in the 500 building. This
is a violation of the recorded community rules and regulations.
The
Summer Solstice party will be held at the pool house on June 19th
beginning at
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None
other than matters contained elsewhere herein.
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ADJOURNMENT: Upon motion, the meeting was adjourned at
Respectfully
submitted,
Rusty
Bergen, Secretary