DREAMS LANDING CONDOMINIUM BOARD MINUTES

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CALL TO ORDER: The meeting was called to order at 7:05 PM.

MINUTES:

Upon motion, the minutes of the November 30, 2004 meeting were approved as submitted.

NEXT BOARD MEETING: The next Board meeting will be held on Tuesday, February 22, 2005 at 7:00 PM.

SPECIAL GUEST

Vicki introduced Robert Fulton of Television Inspection Equipment, Inc. Dreams Landing has engaged this firm on numerous occasions. Mr. Fulton volunteered to address the Board and those residents in attendance about how TIE is assisting in the current project to assess and maintain the community sewage collection system. Dennis Seymour also participated in the presentation as he is overseeing the collection system project.

Over the course of four days last December, TIE conducted a TV inspection of the collection system including both the main and lateral lines. Mr. Fulton discussed in detail several problems which were identified. Most involved blockages occurring where roots invade the terra cotta pipes at the connection joints which are spaced every four feet along the lines. Although the gaps are usually quite small, roots are able to invade and then grow to become quite large inside the pipe. Of course, any non liquid matter flowing through the system tends to get caught in the roots, causing back-ups.

The most serious problem detected was a collapse/break in the line located in the upper quadrangle between the 1100 and 900 buildings. The location of the break is approximately eleven feet below ground level. This situation requires immediate repair which will involve significant excavation. Brodie is working with contractors to have repairs started as soon as conditions permit. Because of the break, there are some parts of the system which TIE was unable to scope. Mr. Fulton will come back when the excavation is complete in order to use his camera to determine if there are additional breaks previously not subject to detection because of the break. He also noted that he detected what appeared to be a continuous flow of water coming into the collection system from at least two units. A follow-up inspection will be done to confirm whether problems continue to exist such as a constantly running toilet, an open tap, etc.

After the television inspection, TIE used a high pressure water jet system to cut away roots and clean out the lines which were accessible. Dennis Seymour explained that there is one part of the clean out process yet to be done. With a couple of exceptions, the lines from the individual units to the main and lateral lines have not been jetted. This is because the clean-out access locations are not apparent. Dennis has purchased a metal detector and will work with a Brodie contractor to locate and mark the clean-outs. At the same time, the locations of the exterior water shut off valves for each building will be located and marked. Once the clean-outs are located, TIE will come back and clean them. The cost to Dreams Landing for services provided by TIE on this project to date totals $7,500.

Finally, Mr. Fulton discussed his recommendations for a continuing maintenance and inspection plan on a go-forward basis. He believes that it would be prudent to jet clean the lines annually. The estimated cost would be approximately $4,000 a year. He feels that television inspection would not be necessary every year, but could be done perhaps every four or five years. On those years when both a television inspection and high pressure jetting are performed, the cost would be about double.

Dennis noted that the efforts to maintain the collection system were assisted immensely by the plats which Christine Alvey was able to locate and copy from the Maryland Archives. The Board expressed its appreciation to Christine.

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MANAGEMENT REPORT

Dennis Sesplankis reported on behalf of Brodie Management. He discussed the following:

· Affected residents will be notified of any necessary interruptions of running water in connection with the collection system repairs discussed above.

· New condominium fee coupon books have been mailed.

· A new pool management contract has been finalized.

· A proposal has been submitted and accepted from Blair Construction in the amount of $11,700 to make repairs to building gutters. Work is planned to start, beginning with the 200 building, as soon as weather permits.

· Repairs were made to the roof of 1007.

· Inspection of the basements in 902 and 903 were made for leaks. No evidence was found of current water intrusion but Brodie will continue to monitor, after gutter repairs are completed.

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OWNERS’ ISSUES

None presented.

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COMMITTEE REPORTS

ARCHITECTURE COMMITTEE:

The Board considered a request submitted by the owner of 1001 to replace the steps, railing, and deck at the rear of her unit. She submitted through Vicki information concerning the nature and appearance of the materials she intends to use. The Board voted to approve the request subject to the conditions that the modifications will be done at the owner’s expense, and that the owner will execute a waiver and maintenance agreement.

FITNESS CLUB:

Dennis Sesplankis reported that one of the treadmills is in need of repair, and that the problem is not likely to be something that is covered under the maintenance contract.

GROUNDS:

No report.

MARINA COMMITTEE:

Dennis Seymour reported that a proposed budget for 2005 will soon be considered by the committee. It is anticipated that the budget will remain much the same as that for 2004. Annual assessments will be payable in the amount of $200 each due April 1^st and May 1^st. There appears to be one marina fee delinquency. Brodie will verify and commence collections procedures as necessary.

PET COMMITTEE:

There have been no recent pet related complaints.

POOL:

Ray has requested that bids be submitted for repairs and improvements to the pool house. The Board discussed that, in light of the fact that the tennis court must be removed as part of the public sewer project, now may be the time to proceed with replacing the pool fence. The Board agreed to go forward with the installation of the powder coated steel fence which had been previously approved, so long as the price has not changed significantly. Brodie will obtain a renewed price quote.

SECURITY/PARKING:

Rusty reported that most if not all vehicles using the four community parking lots are now displaying permits. Residents are reminded that it is necessary not only to register and obtain a permit, but also to display the permit sticker.

Note: The Board has noticed a recent increase in vehicles parked illegally in the marked ‘No Parking’ fire lanes. These zones are clearly marked by both County signs and yellow curbs. Parking in these areas constitutes a serious safety issue as it impedes emergency vehicle access. Anne Arundel County police have been issuing and will continue to issue citations for any such parking violations.

SEWER:

Vicki has communicated with the County contact person to monitor progress of the project. The County is proceeding with obtaining the necessary permits, after which it will begin the bidding process.

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TREASURER’S REPORT

Ray reported that it is too early into the budget year to make any meaningful assessments about where we stand. He plans to call a meeting of the Finance Committee to consider reserve funds investment strategy. The Board agreed that any money market instruments that may become due for roll-over in the short term will be liquidated awaiting the committee’s recommendations in future long term investments. The Board approved renewing the engagement of the current auditor, Stan Gordon, C.P.A, for a fee of $1,750.00.

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OLD BUSINESS

None beyond that reported elsewhere in these minutes.

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NEW BUSINESS

None beyond that reported elsewhere in these minutes.

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ADJOURNMENT: Upon motion, the meeting was adjourned at 9:00 PM.

Respectfully submitted,

Rusty Bergen, Secretary