DREAMS LANDING CONDOMINIUM ANNUAL MEETING MINUTES

Saturday, December 11, 2004

BOARD MEMBERS PRESENT:

Vicki Lathom, President

Dennis Seymour, Vice President

Ray Turner, Treasurer

Rusty Bergen, Secretary

Pam Cicetti, Member at Large

MANAGEMENT COMPANY REPRESENTATIVES PRESENT:

Dennis Sesplankis, Brodie Regional Property Manager

Jennie Perrelli, Assistant Property Manager

CALL TO ORDER

The meeting was called to order at 9:05 a.m.

NOTICE OF THE ANNUAL MEETING

In conformance with the Dreams Landing bylaws, Notice of the Annual Meeting was sent to Dreams Landing owners on November 15, 2004.

QUORUM

It was determined that 62.5% of the ownership of the community was present, either in person or by proxy, thus constituting a quorum.

MINUTES

The minutes of the December 13, 2003 Annual Meeting were approved as submitted, read and distributed.

TREASURER’S REPORT

Ray Turner reported that the Board, at the November meeting, had voted to approve the operating budget for 2005. The budget includes a 2.9% increase in condominium fees. A more detailed explanation of how the budget was formulated is set forth in the minutes from the November Board meeting.

A question from the floor was raised concerning whether the budget included any improvements to the pool house area. Ray explained that any such projects would be funded from capital reserves, not the operating budget.

COMMITTEE REPORTS

ARCHITECTURE COMMITTEE:

No Report

FITNESS CLUB:

Jill Voran reported that new rules have been formulated so as to allow club members to be accompanied by personal trainers in the facility, so long as any such trainer first signs an approved waiver of liability. The new rules will soon be distributed, and the waiver forms will be made available in the fitness room. The club finance account presently has approximately $3,500 cash on hand. Jill thanked Don and Nancy Watts for donating a clock which is being used in the club.

GROUNDS COMMITTEE:

No report.

MARINA COMMITTEE:

Dennis Seymour reported that after the cash transfer to Dreams Landing for management fees (see November meeting minutes), the Marina has approximately $15,000 cash on hand. Marina replacement reserves are fully funded. Although there are some ongoing maintenance issues involving the wave screen, the marina is in good operating condition.

POOL:

Ray reported that the Board had voted to replace Anchor Aquatics with a new pool operating contractor. While the new operator bid the contract for $3,750.00 less than the incumbent, the decision was driven primarily by continuing dissatisfaction with the performance and behavior of the lifeguards assigned by Anchor over the past few seasons. The Board hopes that the new contractor will provide better service, especially in the area of lifeguard staffing.

SECURITY/PARKING:

No report.

SEWER:

Vicki Lathom reported that the community voted overwhelmingly to approve the Anne Arundel County public sewer project. Forty-eight (48) unit owners voted for approval (86%); eight (8) owners failed to cast a vote. Not one vote in opposition to the project was received by the County. The County will now begin the process of assembling the financing package, preparing a request for proposals and commence the bidding process.

Vicki also thanked Jim Patterson for the hard work he is doing to keep up the Dreams Landing web site (www.dreamslandingcondo.org), which contributed substantially to the community’s better understanding of the complicated issues involving public sewer. An understanding of the financial aspects of public sewer was also greatly aided by Jim and Ray’s analyses.

OLD BUSINESS

Brodie, in consultation with roofing experts, has concluded that it would be best to remove the gutter helmets from all of the buildings. Bids are being submitted to have the helmets removed, the gutters cleaned, inspected and repaired, including repair of any nail holes. This should correct the various cases of rain water cascading down buildings between the roof line and the gutters. Thereafter, regular cleaning of the gutters will be scheduled.

Dennis Seymour has volunteered to lead a project to inspect, repair and maintain the community collection system. This is the system which conveys sewage from each unit, through a network of underground pipe lines, to the sewage treatment plant. This same collection system will eventually be connected to the County pumping station. It will remain Dreams Landing’s responsibility to maintain it.

Dennis explained that the system is quite old and is subject to invasion by tree roots. Robert Fulton, a contractor specializing in such systems, recently performed a video inspection of the whole system. He then did a high pressure water jet cleaning of those parts of the system to which he could get access. Three types of problems were detected. The most prevalent involves root invasion. Dennis had an example which was removed from a line behind the 1200 building. When detected, these roots can be removed by the high pressure jetting, but they grow back rapidly. The presence of roots is a prime reason why nothing other than toilet paper should be flushed from the units. Second, the inspection revealed three or four locations where shifts have occurred in the terra cotta pipe lines. Finally, there is one major collapse of a main line which will require immediate repair. This will involve some major excavation in the courtyard behind the 1100 building as the affected main line is twelve feet below the surface.

In order to inspect and clean the lines coming from each unit, it will be necessary to locate the individual clean-out ports. The Board approved a motion to hire a contractor to locate and mark these, along with the water cut off valves for each building. Dennis also related that a prior owner caused the man hole access cover behind 501 to be paved over. The Board approved a motion to have this corrected, so long as it is done in consultation with the current owner.

NEW BUSINESS

An owner raised concern that excessively large trash articles are being placed in the dumpsters, blocking access and taking up space. Recently someone discarded a mattress which appears to be lodged into the dumpster between the 300 and 400 buildings. Residents are reminded that bulk trash items are not to be placed in or around the dumpsters. Our contractor will not pick up any items placed outside the dumpsters, and they may refuse to empty any dumpster which has articles leaning up against the dumpster. On a related matter, it was agreed that Brodie will make arrangements for removal of Christmas trees, probably once or twice during the first week of the New Year. Details will be communicated when available.

An owner expressed concern about limbs falling from a tree at the north end of the 400 building. Pam Cicetti said that the grounds committee along with Brickman will look into it. Also, there was discussion about the state of certain trees located on the property of our neighbor to the east. There is concern that some of these trees may be dead or dying and might cause damage to Dreams Landing should they fall. Pam will draft a letter from the Board to the neighbor which will address the condition of the trees and the potential for damage.

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ELECTION OF NEW BOARD MEMBERS

There were two Board vacancies, and two candidates who expressed interest in serving. Those individuals were current Board member Dennis Seymour and Randy Old. The owners present, having reviewed with favor the background and qualifications of each, voted unanimously to approve both by affirmation.

Pam Cicetti, who the Board had appointed to fill a vacancy earlier this year, opted not to stand for election due to her work time constraints. She expressed her intention to remain active in community matters, including being chair of the grounds committee. The Board expressed sincere gratitude for her efforts.

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ADJOURNMENT: The meeting was adjourned at 10:20 AM.

Respectfully submitted,

Rusty Bergen, Secretary