DREAMS LANDING CONDOMINIUM BOARD MINUTES

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CALL TO ORDER: The meeting was called to order at 7:02 PM.

MINUTES:

Upon motion, the minutes of the December 2, 2003 meeting were approved as submitted.

NEXT BOARD MEETING: The next Board meeting will be held on Tuesday, March 30, 2004 at 7:00 PM.

On behalf of the Board, Vicki Lathom expressed thanks and appreciation to Jim Patterson for his time and efforts in establishing the Dreams Landing web site.

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MANAGEMENT REPORT

Dennis Sesplankis reported on behalf of Brodie Management. To date in 2004, $7,503 has been spent on removal of snow and ice.

There was a discussion concerning repairs undertaken by Brodie to correct leaking and resultant damage in the 1200 building. The Board questioned whether the community or the unit owner should have been responsible for the costs, since it appeared that the problem stemmed from an improper seal around one or more windows. It was noted that windows and doors are two exterior elements which are the responsibility of individual unit owners. Owners are responsible for maintenance and for any damages caused in connection thereof. Brodie will look into the facts of this particular matter and report back to the Board.

Dennis advised that Gutter Helmet has started repair efforts but that they are behind schedule due to weather. They will be completing repairs over the next several Saturdays.

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OWNERS’ ISSUES

Brodie reported that complaints about overflow of the dumpsters had been called in, and at least one owner present expressed the same concern. Dennis explained that at least part of the problem is attributable to a scheduling problem with the trash removal service which has been corrected. It was also noted that full size boxes are often placed in the dumpsters. Also, it appears that contractors performing work in the community sometime deposit large waste items in the dumpsters. Residents are reminded that cardboard boxes and other bulky items should be broken down before disposal so as to conserve dumpster space. Renovation contractors should be required to dispose of any refuse off site.

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COMMITTEE REPORTS

ARCHITECTURE COMMITTEE:

Mark Cumberpatch reported that a survey of residents was taken concerning preferences as to the color of replacement storm doors. Approximately 44% of residents responded to the survey. Respondents totaling 35% of the community favored requiring white as the only approved color for new storm doors; 9% expressed favor for the current approved color of putty.

Upon the committee recommendation, a motion was submitted requiring that white be the only approved color for future storm door replacements. In the following discussion, the argument was raised that a white door on a building with all other doors being other than white would be at least as conspicuous as a door that did not match exactly the color of the building exterior. One suggestion was that each building should be given the choice of the approved color for that building. The motion to mandate white as the replacement color was called to a vote and lost by a 3/2 margin. The Board tabled the issue, subject to further recommendation from the committee.

Mark reported that the committee had solicited estimates from several contractors for various repairs to the pool house, but that the contractors were reluctant to submit bids on a “piece meal” basis. As a result, the committee recommended that further solicitation of bids be suspended until a firm budget for such repairs and/or improvements is in place. Ray mentioned that he had obtained a bid from the pool maintenance contractor. Mark and Ray agreed to inspect the pool house prior to the next Board meeting to attempt to prioritize the work to be done.

The Board received a letter from an owner inquiring about the recently installed apparatus on the front of Unit 1003. The equipment is some type of radon venting device. The writer expressed concern that the appearance of this device will have a negative impact on property values in the community. He questioned whether, if the device is necessary at all, it couldn’t be located somewhere less conspicuous.

The Board questioned the approval of the installation of the radon equipment. Mark explained that the unit owner sought immediate approval as the installation of the equipment was a condition of settlement on the property. Also, for weather and other reasons prior Board meetings had been postponed. He related that he was not aware that the apparatus was as large as it turned out to be.

The Board agreed that permission to install such a device to the exterior of a unit should not be subject to “fast track” approval. Ray made a motion that a request for installation of any type of new equipment to the exterior of a unit may not be approved on a “fast track” basis but rather will require Board approval. Windows and door replacement may still be approved as “fast track.” The motion was carried by a unanimous vote.

FITNESS CLUB:

Dennis Seymour reported that there are some maintenance issues with some of the exercise equipment, especially one of the stationary bikes. There is a need for a new contractor to perform periodic maintenance and repairs to the equipment. Brodie has been asked to assist in finding such a contractor.

GROUNDS:

Brickman will be coming through the community with an arborist to make recommendations on tree management. An owner expressed concern about damage caused to drains, sidewalks and other things by Brickman workers. Dennis Sesplankis responded that Brodie is aware of at least some of these damages and that Brickman will be making repairs.

MAINTENANCE COMMITTEE

Samara Ewing announced that the members of the committee wish to set up a meeting with Ray to discuss the financial feasibility of undertaking some of the projects which the committee has identified.

MARINA COMMITTEE:

Dennis Seymour reported that the committee met recently and approved a proposed budget for 2004 which essentially remains the same as that for 2003. Under the proposed budget, the annual slip license fee will remain at $400 which will include county property taxes. A motion to approve the 2004 marina budget as proposed was carried unanimously.

Dennis also reported that repairs were made to the wave screen from damages incurred during Isabel. A total of twenty-five bolts were replaced at a cost of $2,339.00.

Slip license billing will begin on April 1, 2004. Slip occupancy permit applications will be distributed by March 15^th and are to be returned to Dennis no later than March 31^st for those boats currently in the marina. The slip occupancy fee of $150 should be returned to Dennis Seymour with the completed application, not to Brodie Management.

PET COMMITTEE:

That there have been no recent pet related complaints.

POOL:

The pool is scheduled to open on Saturday, May 22, 2004. It will be open on weekends only until June 11^th at which time weekday operations will begin.

SECURITY/PARKING:

Rusty reported that several residents have recently taken advantage of using the community web site to apply for parking permits via e-mail.

SEWER:

Vicki displayed the latest computer generated depiction of the pumping station equipment as located in the tennis court area. This was created and provided by the engineering firm employed by the county.

Ray Turner raised the suggestion that we should obtain an engineering study to determine the present condition of the existing treatment plant building. We would want an opinion of an engineer as to whether that building would be suitable to house part of the pumping equipment for the public sewer project. Up to this point, it appears that the county is reluctant to make use of the building. A motion to commission such an engineering study by Victor Hare was carried without opposition. Brodie will contact Hare to set up the study.

David Ewing shared with the meeting information that he had obtained from a company who sells and installs private waste treatment systems to communities such as ours. The Board agreed that consideration of replacing our existing treatment plant with one using more modern technology may be an alternative if we are unable to conform the public sewer hook up in a way that reasonably meets the concerns of the community.

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TREASURER’S REPORT

Ray reported that the 2003 annual audit is underway. Currently, the community is operating approximately $5,000 under budget. There are no delinquent accounts receivables.

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OLD BUSINESS

None beyond that reported elsewhere in these minutes.

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NEW BUSINESS

None beyond that reported elsewhere in these minutes.

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ADJOURNMENT: Upon motion, the meeting was adjourned at 9:40 PM.

Respectfully submitted,

Rusty Bergen, Secretary