DREAMS LANDING CONDOMINIUM BOARD MINUTES

CALL TO ORDER: The meeting was called to order at 7:00 PM.

MINUTES:

Upon motion, the minutes of the October 28, 2003 meeting were approved as submitted.

NEXT BOARD MEETING: The next Board meeting will be the Annual Meeting on Saturday, December 13, 2003 at 9:00 AM.

2004 BUDGET

Dennis Seymour called the meeting to order and explained that Vicki Lathom was unable to attend as she was recovering from recent surgery. Upon motion which was seconded and approved, it was agreed that the meeting agenda would be changed to allow a discussion of the proposed 2004 budget as the first order of business.

Treasurer Ray Turner led the discussion and explained that the budget as proposed does not contain an increase in condominium fees. Nevertheless, the budget is extremely tight, especially in light of the unexpected liabilities incurred in the current year such as roof repairs, snow removal and increases in insurance premiums. While recognizing that there is community interest in repairing and improving amenities, it is important that we continue to fund reserves at the current level of twenty-five percent (25%) of revenues. Ray stressed the importance of this in light of the still existing contingent liability posed by the sewage treatment plant.

Owners present were invited to ask questions both about the current year budget as well as the proposed budget for next year. After discussion, a motion was made to approve the 2004 budget as proposed. The motion was passed by a unanimous vote of the Board members in attendance.

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OWNERS’ ISSUES

An owner’s request to replace a storm door led to a discussion of the approved color of replacement storm and rear doors. Mark Cumberpatch advised that the Architecture committee had discussed this issue at its most recent meeting. The approved manufacturer has discontinued the ‘sand’ color which was previously approved by the committee and now uses a ‘putty’ color instead. The consensus of those attending the committee meeting was to recommend white as the approved door color. To get as much community input as possible, the committee will solicit opinions throughout the neighborhood and then report back to the Board.

Betty O’Brien reported that a street light between the 400 and 500 buildings has been out of order for some time. Diane stated that Brodie was aware of this and that a defective part was on order to make the necessary repairs.

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MANAGEMENT REPORT

Diane Collins reported on behalf of Brodie Management. Repairs to the sewer pipe adjacent to the treatment plant are being made by Parker Utilities. Afterwards, Brickman will apply sod to the affected area. A drain was installed in the area behind Unit 704, and there were several reports that it appears to work well during times of rain. Rear stoops were repaired at 904 and 1301. Certain dry wall repairs are being scheduled in the 600 and 1200 buildings to remedy damage from roof leaks. Brodie is soliciting price bids for the power washing and sealing of the townhouse rear fences. Gutter Helmet will be performing corrective repairs in January. The Board expressed displeasure that the shutters for the garden apartment building door fronts have yet to be installed. Diane will follow up. Also, the covers to the crawl space accesses are to be replaced.

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COMMITTEE REPORTS

ARCHITECTURE COMMITTEE:

Mark Cumberpatch reported that the committee met on November 8^th with thirteen residents in attendance. Issues such as storm doors (see above), the pool house, the tennis court, pool furniture storage and the dinghy rack were discussed. Two contractors are in the process of submitting proposals for repairs and improvements to the pool house.

FITNESS CLUB:

Repairs to the second treadmill have been completed. A question was raised as to whether the stationary bike is functioning properly. Club members should report any problems with the equipment to Jill Voran.

GROUNDS:

Bruce reported that a sink hole has developed on the hillside in front of the tennis court. Brickman will attempt to determine what the cause is and then appropriate corrective measures will be taken.

MAINTENANCE COMMITTEE

Samara Ewing reported on behalf of t his newly established committee to work with the finance committee. The committee held its first meeting with a good turn out. Samara also reported receiving comments via telephone and e-mail from residents who were unable to attend. The committee submitted to the Board a memorandum of its issues and concerns. They suggested that for future budget planning purposes, various community projects such as paving, power washing, roof maintenance, painting, etc. be prioritized. The group suggested that a “cheat sheet” of contact information for Brodie Management personnel and other community representatives be prepared and distributed. There was also a suggestion raised during the discussion of the committee issues that we should look into the possibility of transmitting the monthly Board meeting minutes via e-mail to those who wished to receive them in that fashion. Doing so would speed the process and save mailing costs. Brodie will explore this idea.

MARINA COMMITTEE:

Dennis advised that two of the dock boxes lost during Isabel were recovered; and one is in usable condition. Three new dock boxes have been delivered and will be installed in a timely fashion.

PET COMMITTEE:

That there have been no recent pet related complaints.

POOL:

The pool house plumbing has been winterized. It will be reactivated on or about April 1^st. Social event use of the pool house area is not permitted while the bathrooms are inoperative.

SECURITY/PARKING:

No report.

SEWER:

Because Vicki Lathom was unable to attend the meeting, there was no report. However, Sharon Cumberpatch raised questions about the current status of the project such as whether the initial plans were done, were meetings with the design consultant scheduled, and who would make the ultimate decision as to where the pumping station would be located. Because Vicki is the point person for the sewer project, the Board did not have current information sufficient to address the specific questions. However, it was stated that no final decisions pertaining to any of the major issues concerning the public sewer project would be made without both proper notice to the community and an opportunity for all owners to voice their ideas and concerns.

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TREASURER’S REPORT

Ray reported that, due primarily to overages for snow removal and sewage plant maintenance; we are approximately $11,400 over budget. Most other budget items are in line, and all accounts receivable are current with some minor discrepancies which will be rectified.

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OLD BUSINESS

None beyond that reported elsewhere in these minutes.

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NEW BUSINESS

The Board recognized and expressed appreciation for the time and effort put forth by all who participated in both the Budget and the Maintenance committees.

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ADJOURNMENT: The meeting was adjourned at 8:45 PM.

Respectfully submitted,

Rusty Bergen, Secretary